FREE TIME EDIT REQUEST FORM
The Time Edit Request Form provides a structured way for employees to submit corrections to recorded work hours, helping maintain accurate and reliable time records.
How time edit requests work
A time edit request form provides a structured way for employees to request corrections to their recorded work hours. Whether someone forgot to clock in, missed a clock out, or needs to adjust break times, this form documents the requested changes and the reason, creating an audit trail for payroll and HR.
The form captures the original time and requested new time for clock in, clock out, and breaks, along with a documented reason for the change. This helps managers review and approve corrections while maintaining accurate time records for payroll processing.
How to use this time edit request form
Select the date that needs correction, then fill in both the old time (what's currently recorded) and new time (what it should be) for clock in, clock out, and any break periods. Choose the reason for the time edit from common options like forgotten clock in/out or system issues, or provide a custom explanation.
- Choose the date that needs to be corrected in your timecard.
- Enter the current (old) time and the correct (new) time for clock in and clock out.
- Add break start and end times if break periods need correction.
- Select the reason for the time edit or write a custom explanation.
- Export to PDF to submit the formal request to your manager for approval.
Common reasons for time edits
Most timecard corrections fall into a few common categories. Employees might forget to clock in or out, especially when starting work remotely or during busy shifts. Technical issues like forgotten passwords, system downtime, or app glitches can prevent proper time tracking. Offsite meetings, training sessions, or job sites without easy clock access also frequently require time edit requests.
Documenting the reason for each correction helps HR and payroll maintain compliance with labor laws and creates clear records for audits. The PDF export includes all time changes and the documented reason, providing a formal paper trail.
Other free tools you might find useful
Calculate your weekly hours with the Time Card Calculator, or track detailed overtime with the Overtime Timesheet Calculator.
Eliminate time edit requests with ShiftFlow
With ShiftFlow, team members can clock in from anywhere, and managers can approve or edit times directly in the app—no paper forms needed. Automatic time tracking, GPS verification, and built-in edit workflows keep your records accurate and audit-ready. Start a free trial and reduce timecard errors by 90%.
Time edit request FAQ
Is this time edit request form free?
Yes. This free tool requires no sign-up or payment. Fill out the form, export to PDF, and submit to your manager—completely free.
When should I submit a time edit request?
Submit a time edit request when your recorded work hours don't match your actual hours worked—such as forgetting to clock in or out, system errors, or working at locations without time clock access.
What information do I need?
You'll need the date of the correction, the current (old) times in your timecard, the correct (new) times that should be recorded, and a reason for the change.
Can I edit break times?
Yes. The form supports up to two break periods per day. Enter the old and new times for both break start and break end to request corrections to break durations.
How do I submit the form?
Fill out all required fields, then click the Export button to download a PDF. The PDF includes your company name, employee name, all time changes, and the documented reason. Submit this PDF to your manager or HR for approval.
Is my data saved?
Yes. Your form data is automatically saved in your browser's local storage so you can complete it over time. Nothing is sent to our servers—your information stays completely private on your device.
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