How to Edit Shift Time and Breaks
Managers can correct an existing shift from a team member’s timesheet. Changes saved by a Manager update the shift and its calculated hours immediately. Team members follow a similar editing flow, but their changes are sent to a Manager as a time correction request instead of changing the shift directly.
Step 1: Open the team member’s timesheet
Open Timesheets, then select the team member whose shift needs to be corrected.
Timesheets
Step 2: Open the shift
Choose the date range that contains the shift, then tap the shift entry to open its details. Review the current clock-in time, clock-out time, paid hours, and breaks before making a change.
Step 3: Edit the shift date or times
Tap Edit from the shift details screen. On Edit Shift, change the date, clock-in time, or clock-out time as needed. ShiftFlow supports overnight shifts, so an end time earlier than the start time can continue into the next day.
Edit Shift
Step 4: Add a break
In the Breaks section, tap + Add. The choices shown here follow the business’s Break Settings:
- With Flexible or Auto Deduct settings, choose Paid or Unpaid and add a name if needed.
- With Predefined settings, choose one of the break types configured for the business.
Edit Shift
Paid and unpaid breaks
A paid break remains part of the team member’s paid hours. An unpaid break is deducted from paid hours. Select the option that matches the business’s break policy and the break the team member actually took.
Edit Shift
Add Break
Step 5: Set the break times
After adding the break, set its Start and End times. Both times should fall within the shift, and breaks cannot overlap each other.
Edit Shift
Step 6: Update or remove an existing break
To correct a break, tap its Start or End value and choose the right time. To remove a break that did not happen, tap the remove icon beside it.
Edit Shift
Step 7: Save and verify the totals
Tap Save. If a job entry or break falls outside the updated shift, ShiftFlow asks whether to adjust the conflicting entries or expand the shift. Review the result, then return to the timesheet and confirm the paid and unpaid hours before payroll is exported.
Edit Shift
Team member corrections
Team members do not directly change completed shift records. Their saved edits become a time correction request that a Manager can approve or reject. See How to Request a Time Correction for that workflow.
Related settings
If the correct paid, unpaid, or predefined break option is missing, update the business policy first. See How to Set Account Break Policy.