How to Read a Timesheet and Mark a Pay Period Paid
Timesheets summarize recorded shifts for a date range. Marking a Pay Period Paid is a tracking status inside ShiftFlow; it does not send payroll or pay a team member.
Step 1: Select a Pay Period
Open Timesheets and choose a date range whose type is Pay Period. Paid status is available only for configured Pay Period ranges, not an arbitrary custom range.
Timesheets
Step 2: Review the team summary
Each row shows the team member and key totals such as Regular, Overtime, Double Time, Paid Time Off, and estimated pay when available. Tap a team member for details.
Timesheets
Use Highlight filters to focus on exceptions. A filtered view may hide shifts that do not contain the selected issue; clear the filter before confirming final totals.
Step 3: Read the detailed timesheet
Verify the hours summary, individual shift rows, unpaid and paid breaks, time off, and Job Code or Cost Code totals. Open any questionable shift before payroll export.
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Correct missing or inaccurate entries first. A Paid label should describe a reviewed period, not replace a proper approval process.
Step 4: Mark the Pay Period Paid
Tap Mark Pay Period as Paid, review the dates and confirmation message, then confirm.
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If the pay period is still ongoing, ShiftFlow shows an Unfinished Pay Period warning. Continue only when the business intentionally needs to close it early and all entries are accurate.
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To reopen the status, use Mark Pay Period as Unpaid. This changes the tracking label; it does not reverse a payment in an external payroll system.
Before export
- Resolve pending time corrections and time-off requests.
- Confirm ongoing shifts are clocked out.
- Verify regular, overtime, breaks, and Job/Cost Code allocations.
- Export the exact pay-period range. See How to Export Timesheets and Reports.