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TIME TRACKING REPORTS BUILT FROM APPROVED TIME
Review hours and labor costs with reports ready for payroll, finance, and internal reviews.
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12% saved
on total payroll budget
23% lower
unnecessary overtime costs
100%
audit trail for compliance
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WHY DO TEAMS USE TIME REPORTS AND INSIGHTS?
Teams rely on time reports when they need a clear, shared view of worked hours without digging into individual entries. Time reports act as a reference layer between raw time tracking and downstream processes like payroll, accounting, and internal reviews.
They help teams answer routine time and cost questions quickly, with confidence that the data has already been reviewed and finalized.
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Confirming hours before payroll & billing
Teams review time reports to confirm that total hours for a period are complete and accurate before they move into payroll or billing. This helps catch issues early and avoids last-minute questions when numbers are already in motion.
Reconciling labor costs by period
Time reports are used to understand how worked hours translate into labor costs for a specific pay period. They provide a straightforward way to reconcile time and cost without rechecking individual timesheets.
Answering questions about how time was logged
When questions come up about where time went, teams turn to time reports for a high-level explanation. Reports help clarify how hours were distributed across work, without needing to audit every entry.
Supporting internal reviews and accountability
Managers and operations teams use time reports during reviews to discuss workload, coverage, and patterns over time. Having a consistent reference makes these conversations easier and less subjective.
Keeping a reliable record over time
Time reports provide a historical record of worked hours and costs across periods. This makes it easier to look back, compare periods, and maintain continuity as teams and schedules change.
Payroll-aligned reporting
Reports are built from approved time and aligned with payroll periods. This keeps hours, overtime, and labor costs consistent as data moves into payroll and finance workflows, reducing discrepancies between reports and pay runs.
WHAT REPORTING FEATURES HELP TEAMS UNDERSTAND TIME DATA?
Ready-made reports
Insights provide ready-to-use reports built from tracked and approved time. Teams can generate clear views of work hours without building reports from scratch or exporting raw data.
Flexible filters and grouping
Reports can be filtered and grouped by team members, projects, clients, tasks, or time periods. This allows teams to view the same data from different angles depending on the question they need to answer.
Time distribution breakdowns
Insights show how time is distributed across work types, teams, and periods. Clear breakdowns help teams understand where time is going and how workload is spread.
Customizable reporting views
Insights adapt to different reporting needs. Teams can adjust report views to match internal reviews, client reporting, or financial analysis without duplicating work.
Export and sharing
Reports can be exported in common formats or shared with stakeholders. This makes it easy to use insights for payroll checks, client updates, budgeting, or internal discussions.
Trusted records
Reports are based on reviewed and finalized time data rather than raw entries. This gives teams confidence that records remain reliable for audits, internal reviews, and long-term reference as teams, schedules, and pay periods change.
TIME TRACKING THAT
works for you
From GPS tracking to automated timesheets, we capture every work hour accurately and effortlessly
START FOR FREEWHO USES SHIFTFLOW TIME REPORTING AND INSIGHTS?
Remote teams, field teams, and multi-location businesses use ShiftFlow insights to review time and cost summaries across their workforce. ShiftFlow is commonly used by teams that need clear visibility into hours and labor costs across different jobs, locations, or work types.
Your ultimate time tracking toolkit to grow your business
Clock in & out
Clock in and out with one tap
Manual time entry
Manually add or adjust time
Break tracking
Automatically track break time
Shift tracking
Track hours by shift
Location clock-ins
Require clock-ins at specific locations
Time review
Review recorded work hours
Time edits
Edit and correct time entries
Timesheets
Generate employee timesheets
Auto clock out
Automatically clock out at shift end
Shift schedules
Create and manage work shifts
Team assignments
Assign employees to shifts
Sites & locations
Schedule across multiple locations
Job assignments
Link shifts to specific jobs
Week start
Choose when the work week starts
Time zones
Manage schedules across time zones
Extra shift info
Add details or instructions to shifts
Past shifts
View previously worked shifts
Team schedules
See schedules for each team
Pay rates
Set and manage pay rates
Pay periods
Define payroll cycles
Overtime rules
Apply overtime calculation rules
Premium pay
Configure premium or special pay
Estimated pay
Preview estimated earnings
Labor costs
Monitor total labor spending
Expense tracking
Track work-related expenses
Job profitability
Compare job revenue and labor cost
Cost breakdowns
Break down costs by category
Total hours
View total hours worked
Pay period reports
Review payroll period summaries
Job code hours
Analyze hours by job code
Labor cost reports
Analyze labor costs across teams and jobs
Expense reports
Review expense totals and details
Historical reports
Access past time and cost data
Data exports
Export reports for external use
Approval status
Track time and payroll approvals
Team summaries
Overview of team hours and costs
What Customers Say About ShiftFlow
Employer Choice
App of the Year
for 2025
Liam Reyes
Project Manager
ShiftFlow is the first time-tracking tool our whole team adopted without friction. It's now our default system.
Joe Chapman
Operations Director
ShiftFlow keeps our foremen and project managers aligned. We finally see who is on-site, who wrapped early, and how much each phase truly costs.
Emily Garcia
Site Supervisor
We've tried many time-tracking apps, but none are as easy to use as ShiftFlow. It's a great fit for our team.
SETUP IS EASY IN MINUTES
Get your team on board in 3 simple steps
Invite your team
Share the invite code from "More → Team Members". Team members follow guided instructions to download the app and join the right projects.
Enjoy time tracking!
Once they join, team members tap "Clock In" on arrival. You get real-time visibility into every site and shift.
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FAQ
Questions about reporting and insights?
Explore how-to articles and walkthroughs designed to keep your team moving
What is time reporting?
Time reporting is the process of turning tracked work hours into clear summaries and reports. It helps teams see total hours worked, labor costs, and how time is distributed across jobs, codes, or periods.
What can time reporting be used for?
Time reporting is commonly used to review total work hours, calculate labor costs, prepare payroll checks, and understand how time is spent across different jobs or work types.
What's the difference between time tracking and time reporting?
Time tracking records work hours as they happen. Time reporting summarizes that data so teams can review totals, costs, and breakdowns over a selected time range.
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Can I see labor costs in reports?
Yes. Time reporting allows teams to view worked hours alongside cost or pay data, helping them understand labor spending for a specific period.
Can reports be filtered by date or time period?
Yes. Reports can be viewed by day, week, pay period, or a custom date range, making it easy to answer specific questions without rebuilding data.
Can I break reports down by job or job code?
Yes. Time reports can be broken down by jobs, job codes, or work categories to show how hours are allocated across different types of work.
Who typically uses time reporting features?
Time reporting is commonly used by team leads, business owners, and operations teams who need an overview of hours and costs rather than individual time entries.
Can reports be exported?
Yes. Time reports can be exported for payroll processing, accounting, or record keeping, without manual spreadsheet work.
Do reports include approved or unapproved time?
Reports can reflect tracked and reviewed time, helping teams understand totals before payroll or exports.
Is time reporting useful for remote or field teams?
Yes. Time reporting is especially useful for remote teams, field teams, and multi-location businesses that need clear visibility into hours and costs across their workforce.