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BOOST TEAM EFFICIENCY
WITH SHIFTFLOW
TIME TRACKING
Efficient setup, intuitive use, customizable options, and 24/7 support for seamless time tracking.
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SETUP IN 2 MINS CANCEL ANYTIME
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WE CAN HELP YOU SAVE
98% less
manual data entry work
89% fewer
errors in timesheet reporting
47% less
time spent on administrative tasks
4.8/5 — based on 10,000+ trusted reviews
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WHY TEAMS TRACK TIME
IN SHIFTFLOW
Teams track time in ShiftFlow to understand when work happens, how shifts actually run, and how hours flow into payroll, scheduling, and labor costs.
Time tracking is not just about recording hours, but about keeping the entire workforce timeline accurate and connected.
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Accurate work hours
Teams track work hours as they happen across shifts, job sites, and locations. Real time tracking reduces missed punches and creates a reliable timeline of actual work, even when schedules change.
Payroll-ready timesheets
Tracked hours are automatically organized into payroll ready timesheets. Clean time data reduces payroll adjustments, supports overtime rules, and keeps pay runs predictable.
Consistent time records
ShiftFlow standardizes how time is recorded across roles and teams. Consistent time records make approvals, reporting, audits, and labor cost analysis easier to manage.
Less follow up, fewer corrections
Clear time records mean fewer questions, fewer reminders, and less manual cleanup before payroll. Issues are visible early instead of appearing at the last minute.
Flexible schedules
Track time across rotating shifts, split schedules, and non standard workdays. ShiftFlow adapts to how your workforce actually works instead of forcing fixed patterns.
Billable time tracking
Track billable hours alongside internal work time. Clear time records make it easier to support client billing and external reporting without manual reconciliation.
TIME TRACKING FEATURES DESIGNED
FOR WORKFORCE OPERATIONS
Automatic time tracking
Work hours are captured automatically in the background as work happens. Time is recorded consistently across tasks, shifts, and workdays without relying on manual timers or memory.
Editable timelines before submission
Tracked time appears in a clear timeline before submission. Entries can be adjusted to reflect how work actually happened, keeping records accurate without disrupting daily work.
Timesheets
Tracked time is organized into structured timesheets ready for review and approval. Once submitted, records remain consistent and reliable for payroll and reporting.
Validation rules
Time entries are checked against defined rules based on schedules, roles, or locations. Missing or inconsistent time is flagged early, helping teams maintain accurate records before approval.
Privacy controls
Time tracking is designed with clear boundaries. Only confirmed time entries are shared, while private activity remains private. No screen recording, keystroke logging, or invasive monitoring is involved.
Schedule-aware time tracking
Work hours are tracked in the context of schedules and shifts. Time stays aligned with planned work, making reviews, validations, and downstream processes like timesheets and payroll more reliable.
TIME TRACKING THAT
works for you
From GPS tracking to automated timesheets,
we capture every work hour accurately and effortlessly
START FOR FREEWHO USES SHIFTFLOW
EMPLOYEE TIME TRACKING
WEBSITE ?
Field teams, local businesses, and in-office teams use ShiftFlow to track work hours across changing schedules and locations. ShiftFlow is commonly used by businesses where work happens on job sites, on the move, or across multiple locations.
Your ultimate time tracking toolkit to grow your business
Clock in & out
Clock in and out with one tap
Manual time entry
Manually add or adjust time
Break tracking
Automatically track break time
Shift tracking
Track hours by shift
Location clock-ins
Require clock-ins at specific locations
Time review
Review recorded work hours
Time edits
Edit and correct time entries
Timesheets
Generate employee timesheets
Auto clock out
Automatically clock out at shift end
Shift schedules
Create and manage work shifts
Team assignments
Assign employees to shifts
Sites & locations
Schedule across multiple locations
Job assignments
Link shifts to specific jobs
Week start
Choose when the work week starts
Time zones
Manage schedules across time zones
Extra shift info
Add details or instructions to shifts
Past shifts
View previously worked shifts
Team schedules
See schedules for each team
Pay rates
Set and manage pay rates
Pay periods
Define payroll cycles
Overtime rules
Apply overtime calculation rules
Premium pay
Configure premium or special pay
Estimated pay
Preview estimated earnings
Labor costs
Monitor total labor spending
Expense tracking
Track work-related expenses
Job profitability
Compare job revenue and labor cost
Cost breakdowns
Break down costs by category
Total hours
View total hours worked
Pay period reports
Review payroll period summaries
Job code hours
Analyze hours by job code
Labor cost reports
Analyze labor costs across teams and jobs
Expense reports
Review expense totals and details
Historical reports
Access past time and cost data
Data exports
Export reports for external use
Approval status
Track time and payroll approvals
Team summaries
Overview of team hours and costs
What Customers Say
About Shiftflow
Employer Choice
App of the Year
for 2025
Liam Reyes
Project Manager
ShiftFlow is the first time management tool we've used, and so far we love it! The best management tool!
Joe Chapman
Operations Director
ShiftFlow keeps our foremen and project managers aligned. We finally see who is on-site, who wrapped early, and how much each phase truly costs.
Emily Garcia
Site Supervisor
We tried various time tracking apps, but nothing is as easy as ShiftFlow. Very suitable for our team!!
SETUP IS EASY IN MINUTES
Get your team on board in 3 simple steps
Invite your team
Share the invite code from "More → Team Members". Team members follow guided instructions to download the app and join the right projects.
Enjoy time tracking!
Once they join, team members tap "Clock In" on arrival. You get real-time visibility into every site and shift.
READY TO EMPOWER YOUR SITES WITH INTUITIVE TIME TRACKING?
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Time Tracking Resources
Explore time tracking methods, learn how to calculate billable hours, and find the right approach for your team.
How to Track Employee Time
Six time tracking methods compared — from paper timesheets to GPS-verified apps — with a decision framework for choosing.
Time Tracking for Agencies
How to set up time tracking that improves utilization, simplifies invoicing, and gives you real visibility into project profitability.
How to Calculate Billable Hours
Billable hours formulas, utilization benchmarks by role, and a system for capturing more revenue.
Time Tracking for Remote Teams
How distributed teams track hours across time zones without micromanagement or surveillance.
Automatic vs Manual Time Tracking
The hidden costs of manual tracking and a step-by-step plan to switch to automated timesheets.
What Is a Timesheet?
How automated timesheets work — from clock-in data to payroll-ready exports with approval workflows.
FAQ
Questions about ShiftFlow time tracker
Explore how-to articles and walkthrough designed to keep your team moving
What is time tracking software used for?
Time tracking software helps teams understand how work hours are spent across days, projects, and shifts. For most teams, it's used to keep time records accurate, support payroll and reporting, and reduce the need for manual corrections.
How does automatic time tracking work in ShiftFlow?
ShiftFlow captures work activity in the background and turns it into a timeline you can review. Instead of starting and stopping timers, time is recorded as work happens, and only the entries you confirm become part of your timesheet.
Do I need to remember to start or stop a timer?
No. ShiftFlow is designed for situations where timers are easy to forget. Time is captured automatically during the day, so you can review and adjust entries later instead of managing timers while you work.
Easily Track & Manage Employee Hours
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Does ShiftFlow record screens, keystrokes, or activity?
No. ShiftFlow does not record screens, keystrokes, or mouse activity. It focuses on tracking time, not monitoring people. Employees control what becomes a time entry, and private activity stays private.
Can tracked time be edited before payroll or submission?
Yes. Teams can review and correct missed or incorrect time entries before approval. This helps keep timesheets accurate without breaking payroll workflows or starting over.
Is ShiftFlow suitable for field work and local businesses?
Yes. ShiftFlow is commonly used by field teams and local businesses where work happens across locations, job sites, or changing schedules. Automatic time tracking helps capture hours consistently, even when workdays aren't predictable.
What happens if someone forgets to track time?
Missed time happens. ShiftFlow allows teams to review timelines and fill in gaps before timesheets are finalized, so records stay accurate without relying on memory alone.
Can ShiftFlow integrate with payroll or other tools?
ShiftFlow supports exporting time data for payroll, reporting, and other systems. Teams can export timesheets or sync time data to reduce manual work and speed up payroll processes.