FREE Auto Repair Invoice Generator
Create a clear repair invoice with the vehicle, authorized work, labor, parts, fees, and warranty in one PDF.
Auto repair invoice
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Return the vehicle with a bill the customer can verify
Connect the invoice to the exact vehicle and repair order, then separate diagnostics, labor, parts, supplies, and disposal fees. Keep completed work distinct from recommendations that were not authorized or billed.
Best for: Independent mechanics, auto repair shops, and service advisors preparing a vehicle repair invoice for a customer.
No account is required. The current draft is stored in your browser and can be cleared with Start over.
Prefer Excel, Google Sheets, or a fillable PDF? Download the auto repair invoice template .
What to include on an auto repair invoice
- Vehicle year, make, model, registration or VIN, and odometer
- Repair-order or customer-authorization reference
- Separate diagnostic, labor, parts, supplies, and environmental fees
- A precise parts and labor warranty plus any declined recommendations
How to create the invoice
- Add the business and customer. Enter the invoice dates, your business details, and the customer billing information.
- Itemize the work. Add the services or products, quantities, units, rates, tax, discount, and any amount already paid.
- Review and download. Check the live customer preview, add payment instructions, and download or print the invoice.
Auto Repair Invoice Generator FAQ
Is this invoice generator really free?
Yes. You can create, preview, print, and download an invoice without an account, email gate, or watermark.
Where is my invoice data stored?
Your draft is saved in this browser so you can return to it. ShiftFlow does not receive the invoice details you enter.
Can I add tax, a discount, and a deposit?
Yes. The generator applies discounts before tax, records any amount already paid, and shows the remaining balance.
How should I show recommended work the customer declined?
Do not mix it into billed line items. Put it in the customer note and state clearly that it is recommended future work, not work completed or charged on this invoice.
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From invoice-ready work to paid work
Use ShiftFlow to keep schedules, team member hours, notes, and job activity together before it reaches the invoice.
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