Free invoice template
Free Auto Repair Invoice Template
One worksheet from business details through the balance due. Open it in Excel or Google Sheets for automatic totals, or use the blank fillable invoice template PDF for a quick invoice in the office or on the jobsite.
Best for: Independent mechanics, auto repair shops, and service advisors preparing a vehicle repair invoice for a customer.
Want to see one filled in? Download a completed sample invoice .
Prefer to build it online and export a finished PDF? Use the online invoice generator .
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Download the auto repair invoice template in Excel or PDF
The auto repair invoice template ties the work to the right vehicle on one sheet: business and customer details, vehicle and odometer, line items for labor and parts, shop fees, then automatic subtotal, tax, total, and balance due.
Download it once and reuse it for every job — no account, no email address, and nothing to install. Prefer to build the invoice in your browser and export a finished PDF? Use the online invoice generator .
What’s inside the auto repair invoice template
- Vehicle, VIN, and odometer fields so the work ties to the right car
- Editable line items for authorized labor, parts, and shop fees
- Automatic line amounts, subtotal, tax, total, and balance due
- Space for the authorization reference and parts warranty
How to fill out the auto repair invoice template
- Download. Choose Excel for automatic calculations or the fillable PDF for a quick manual invoice.
- Fill in the invoice. Replace the highlighted cells, edit the line items, and enter the quantities and rates.
- Review and send. Confirm the totals, balance due, and terms, then print or export the invoice as a PDF for the customer.
What to include on an auto repair invoice
- Add your business and the customer. Enter your business name, contact details, and license, then the customer name, billing address, invoice number, and issue and due dates.
- Itemize the work. List authorized labor, parts, shop fees, and any deposit with a quantity, rate, and automatic line amount.
- Apply tax, deposits, and payments. Set the tax rate, subtract any deposit or amount already paid, and show the remaining balance due.
- Set payment terms. State the due date, accepted payment methods, and any deposit or late-payment terms.
- Review and send. Check the customer-facing totals on the auto repair invoice, then print or export the finished PDF.
The online generator, spreadsheet, and PDF follow this same sequence. Choose the format that fits the job; the customer-facing invoice should contain the same work, quantities, price, and terms.
Excel, Google Sheets, or PDF: which format should you use?
- Excel
- Edit and auto-calculate. Totals update as you change quantities, rates, the tax rate, and any deposit or amount paid.
- Google Sheets
- Upload the XLSX to Google Drive to fill it out in any browser and share it with the office. The formulas carry over.
- Fillable PDF
- A one-page form for a fast invoice in the office or on the jobsite. Type into the fields or print it — no calculations.
Auto repair invoice template FAQ
Is the auto repair invoice template really free?
Yes. The Excel workbook and fillable PDF can be downloaded without creating an account or providing an email address.
Does the Excel invoice template calculate totals?
Yes. The workbook calculates each line amount, subtotal, tax, total, and balance due. Review the quantities, rates, tax rate, and any deposit or amount paid before sending the invoice.
Can I open the template in Google Sheets?
Yes. Upload the XLSX file to Google Drive and open it with Google Sheets. The formulas carry over; confirm the print layout and number formats after conversion.
What line items are on the auto repair invoice?
The invoice has editable rows for the labor, materials, and charges specific to an auto repair job. Each row has a quantity, rate, and automatic line amount, and the sheet totals the subtotal, tax, total, and balance due. Add, rename, or delete rows to match the work.
Can I customize the auto repair invoice template with my logo and business details?
Yes. In Excel or Google Sheets, edit the business name, address, and contact cells and add a logo from the Insert menu. The fillable PDF has business and contact fields you type into before printing or sending.
What is the difference between an estimate, a quote, and an invoice?
An estimate is an approximate price before work starts. A quote is a fixed price the customer can accept. An invoice requests payment for work already delivered and shows what has been paid and the balance due. This template produces an invoice.
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